Outlook Plugin

With VQ Conference Manager 3.12/4.2 (plug-in versions 120 and above), we’ve introduced an extensive functionality upgrade to the Outlook Plug-in:

‘Meet me’; inject details of a user’s Space into the Outlook Meeting invite

  • The user can select the Space they want to use for the ‘Meet Me’ call and can inject details for the Space into the Outlook calendar entry
  • If the Space has multiple Roles, the Role can be selected
  • The Space details are static; the PIN/passcode are those of the underlaying Space

Scheduled Meetings; meeting instances available for specific periods of time

  • Scheduled meetings exist for specific periods of time. They are created on CMS by VQ for the date and time defined by the Outlook Meeting
  • They can exist on existing Spaces or Spaces created to host a meeting
  • The PIN/passcode for scheduled meetings can be One-Time with each meeting having its own PIN/passcode. Alternatively, the Meeting can use the PIN/passcode of the underlying Space
  • Recurring Meeting sequences hosted on Spaces dynamically created to host the meeting will be locked between meeting instances
  • Meetings (and Recurring Meetings) hosted on an existing, known, Space take precedence over the ‘self-service’ use of a Space
  • The user can select from the available set of Space Templates (multi-role or single role) available at the User’s UX (User Experience) Level
  • If Setup and Tear down times are required, these can be configured on the Tenant the user belongs to

Highly configurable

  • Enable/Disable ‘Meet me’ (Call) functionality
  • Enable/Disable Space selection
  • Enable/Disable Scheduled Meetings/One-Time scheduling
  • Re-label Call (‘Meet me’) and Scheduled Meeting menu items
  • Provide your own icons for Call (‘Meet me’) and Scheduled Meetings

 Works with VQ One-Button-To-Push (OBTP)

  • Associate Microsoft Exchange Room System Resources with Endpoints in VQ

  Works with Outlook Scheduling Assistant and Room Finder

  • Users can use Room Finder to see when a meeting room is available

The enhanced functionality is available from VQCM 3.12/4.2 and Outlook plug-in version 3.1.120.  The previous, Legacy functionality version of the plug-in, 3.1.34 version of the plug-in can still be used with VQCM 3.12/4.2.

The Outlook plug-in requires the Self-Service Application Pack option to have been licensed.

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