With VQ Conference Manager 3.12/4.2 (plug-in versions 120 and above), we’ve introduced an extensive functionality upgrade to the Outlook Plug-in:
‘Meet me’; inject details of a user’s Space into the Outlook Meeting invite
- The user can select the Space they want to use for the ‘Meet Me’ call and can inject details for the Space into the Outlook calendar entry
- If the Space has multiple Roles, the Role can be selected
- The Space details are static; the PIN/passcode are those of the underlaying Space
Scheduled Meetings; meeting instances available for specific periods of time
- Scheduled meetings exist for specific periods of time. They are created on CMS by VQ for the date and time defined by the Outlook Meeting
- They can exist on existing Spaces or Spaces created to host a meeting
- The PIN/passcode for scheduled meetings can be One-Time with each meeting having its own PIN/passcode. Alternatively, the Meeting can use the PIN/passcode of the underlying Space
- Recurring Meeting sequences hosted on Spaces dynamically created to host the meeting will be locked between meeting instances
- Meetings (and Recurring Meetings) hosted on an existing, known, Space take precedence over the ‘self-service’ use of a Space
- The user can select from the available set of Space Templates (multi-role or single role) available at the User’s UX (User Experience) Level
- If Setup and Tear down times are required, these can be configured on the Tenant the user belongs to
Highly configurable
- Enable/Disable ‘Meet me’ (Call) functionality
- Enable/Disable Space selection
- Enable/Disable Scheduled Meetings/One-Time scheduling
- Re-label Call (‘Meet me’) and Scheduled Meeting menu items
- Provide your own icons for Call (‘Meet me’) and Scheduled Meetings
Works with VQ One-Button-To-Push (OBTP)
- Associate Microsoft Exchange Room System Resources with Endpoints in VQ
Works with Outlook Scheduling Assistant and Room Finder
- Users can use Room Finder to see when a meeting room is available
The enhanced functionality is available from VQCM 3.12/4.2 and Outlook plug-in version 3.1.120. The previous, Legacy functionality version of the plug-in, 3.1.34 version of the plug-in can still be used with VQCM 3.12/4.2.
The Outlook plug-in requires the Self-Service Application Pack option to have been licensed.